Medical Administration Officer

Administration Hobart Part Time Icon Cancer Centre Australia

Part‑Time Medical Administrator - Icon Cancer Centre Hobart

At Icon Cancer Centre, we deliver compassionate, patient‑centred care with a focus on clinical excellence and innovation. We are currently seeking a part‑time Medical Administrator to join our Hobart team. This role is ideal for someone who thrives in a busy healthcare environment, enjoys helping people, and has a passion for providing exceptional service.

The Opportunity

As a Medical Administrator, you will be the welcoming face of our centre and a key support to patients, families, clinicians and the broader care team. Your role will contribute directly to the smooth running of our day oncology hospital, radiation therapy services and consulting clinics.

This position is responsible for:

• Greeting patients and visitors in a professional and friendly manner
• Coordinating patient admissions, discharges and outpatient appointments
• Managing waiting room flow to support safe and efficient care
• Maintaining accurate patient details and ensuring confidentiality
• Booking and coordinating treatment appointments, considering clinical protocols and resource availability
• Supporting billing processes, including invoicing, payments, reconciliation and Medicare claims
• Providing administrative and secretarial support to medical practitioners
• Assisting with preparation for clinical sessions, including appointment lists, messages and documentation
• Liaising with hospital wards, referrers and other health providers
• Participating in quality improvement, workplace safety and accreditation activities
• Supporting other administrative areas across Medical Oncology and Radiation Oncology as required

What We’re Looking For

• Strong communication and customer service skills
• A warm, professional and efficient manner both in person and over the phone
• Ability to work collaboratively and support colleagues
• High attention to detail and strong organisational skills
• Flexibility to work across different administrative functions
• Confidence using Microsoft Outlook and practice management systems

Desired experience

• Completion of a Medical Receptionist Course or equivalent
• Around three years of medical reception or clinical support experience
• Experience handling sensitive information and interacting with patients and clinicians
• Strong problem-solving skills and ability to work calmly under pressure

About Icon Cancer Centre Hobart

Our comprehensive Hobart centre provides integrated cancer care in one convenient location, offering:

• 8‑chair day oncology hospital providing chemotherapy, immunotherapy and targeted therapies
• Scalp cooling system to help reduce chemotherapy‑related hair loss
• SOZO screening for lymphoedema risk using advanced bioimpedance technology
• Radiation therapy delivered by a state‑of‑the‑art linear accelerator
• Treatment for malignant and non‑malignant blood disorders, including supportive therapies and infusions
• Minor diagnostic and prognostic procedures
• Genetic counselling, cancer risk assessment and testing
• Access to clinical trials
• On‑site pathology and pharmacy services

Learn more about our centre: https://iconcancercentre.com.au/centre/hobart

Why Join Icon?

• Work as part of a highly regarded national healthcare organisation
• Be part of a team that genuinely cares for patients and each other
• Gain exposure to a broad range of cancer services and specialised treatments
• Access training, professional development and cross‑skilling opportunities
• Make a meaningful difference every day

Icon Group

Icon Group is Australia's largest integrated provider of cancer care with a growing reach in New Zealand, Asia and the United Kingdom.

Icon is built on a strong but simple mission - to deliver the best care possible to as many people as possible, as close to home as possible. The group brings together all aspects of quality cancer care including medical oncology, haematology, radiation oncology, research, theranostics, pharmacy and compounding to deliver a truly integrated, end-to-end seamless service for cancer patients. With more than 3500 team members, a network of more than 350 doctors, over 50 cancer centres, six compounding facilities and operational support of 70 plus pharmacies, Icon is delivering world-leading care and helping address the global cancer burden.

For more information visit http://www.icongroup.global and follow Icon Group on LinkedIn at https://www.linkedin.com/company/icon-group

Our Culture and Benefits

At Icon, we don’t just offer jobs—we offer careers that grow with you. Enjoy:

• Access to Novated Lease Options: Pay for your car, rego, insurance, fuel, and servicing with pre-tax earnings – potentially saving you thousands!
• Rewards Portal: Discounts and cash-back on experiences, travel, dining & shopping.
• Employee Assistance Program: Access confidential external counselling and support services. Talk about work, money, family and everything in between with extensively trained professionals.
• Development Pathways: We love hearing how we can help you thrive in your career! Set individual goals with leaders across the business and we’ll help you grow with us.
• Online Courses: Free access to an abundance of online courses in both clinical and non-clinical categories.
• Paid Parental Leave: Supporting you both personally and professionally.

Excited to join Us?

At Icon Group, we’re incredibly proud of our passionate, dedicated people and the life-changing work they do.

Apply Now to join us and make a difference. You belong with a team that genuinely cares.

Visit https://icongroup.global/en/careers/our-people/stories/ ;to read the inspiring stories of our team members.

Icon Group celebrates diversity and is committed to creating an inclusive workplace for all employees. We encourage applications from all diverse backgrounds.

Icon is committed to managing the risk of transmission of specified vaccine preventable diseases (VPDs). Certain roles may require the successful candidate to show evidence that they have been vaccinated against or are not susceptible to specified VPDs.