School Office Administrator - Primary

Join Our Community at The Friends’ School - Hobart

The Friends’ School, Hobart, is a leading Independent School in Tasmania offering a globally focused, high-quality education from Early Learning to Year 12. Guided by the Quaker values of Integrity, Simplicity, Equality, and Peace, we foster an inclusive, supportive and welcoming environment where students and staff alike can thrive.

At Friends’, we believe in lifelong learning - not just for our students, but for our staff as well. A career with us means becoming part of a dynamic community that values collaboration, personal growth and meaningful contributions. Whether in the classroom or beyond, our team plays a vital role in shaping the future through education, innovation and care.

If you’re looking for a workplace that inspires, challenges, and supports you, we invite you to explore the opportunities at The Friends’ School. Here, your work matters - not just to our students, but to the wider community and the world.

Why Work at The Friends’ School?

At The Friends’ School, we value our staff as much as our students. As part of our team, you’ll enjoy a supportive and inclusive workplace with a strong focus on wellbeing, professional growth, and work-life balance. We offer:

Wellbeing – Free Employee Assistance Program, annual flu vaccinations and wellbeing initiatives. No cost use of Friends Health & Fitness (conditions apply). Financial & Leave Benefits – Salaries are exclusive of super. Staff discounts on school fees. Paid parental leave, priority childcare access. Professional & Community Engagement – Induction programs, social events and opportunities to contribute to outreach programs like Relay for Life, Loui's Van and Red Cross Blood Donation.

Join us and be part of a school that truly values its people.

About the Role

Are you an organised and proactive administrator who enjoys working in a busy, people-focused environment? We are seeking an experienced Office Administrator to join our Primary School team and play a vital role in supporting students, staff, and families.

This is a rewarding opportunity for a highly professional individual who thrives on variety, enjoys building positive relationships, and takes pride in delivering exceptional administrative support.

Reporting to the Head of School, Early Learning to Year 6, the Office Administrator provides comprehensive administrative support across the Primary School. As the first point of contact for many parents, students, and visitors, you will help ensure the smooth day-to-day operation of the school office while contributing to a positive and welcoming environment.  This position is available for an immediate start, with the successful applicant required to commence no later than 27 July 2026.

This position is part-time, working 35 hours per week (8.00am – 3.30pm), term time only.

Key Focus Areas

• Provide high-level administrative support to the Head of School, Deputy Heads of School, and Primary School staff. 
• Manage parent, student, and community enquiries in a professional and timely manner. 
• Assist with student attendance monitoring and follow-up communication with families. 
• Provide first-line first aid support for ill or injured students and coordinate medical assistance when required. 
• Maintain records, databases, documentation, and school communication systems. 
• Support budget administration, including ordering supplies, processing invoices, petty cash management, and staff reimbursements. 
• Coordinate bookings and logistics for school excursions and events, including the annual Canberra trip. 
• Organise professional learning bookings, travel, and accommodation arrangements when required. 
• Contribute to the effective operation of the Primary School office through teamwork, initiative, and excellent customer service. 
• Maintain strict confidentiality regarding student, staff, and school information. 
• Promote and support a child-safe culture and comply with all safeguarding and mandatory reporting requirements. 

Essential Qualifications & Requirements

To be successful in this role, you will demonstrate:

• Relevant qualifications in Business Administration, Office Administration, or equivalent experience. 
• Previous experience in an administrative or office-based role. 
• First Aid qualifications or the willingness to obtain and maintain them. 
• Strong interpersonal, verbal, and written communication skills. 
• Exceptional organisational skills with the ability to prioritise competing tasks and meet deadlines. 
• The ability to work independently while contributing positively to a collaborative team environment. 
• High levels of discretion and the ability to maintain confidentiality. 
• Advanced computer literacy, including experience with Microsoft Office applications and database systems. 
• A commitment to child safety and an understanding of the National Child Safe Standards. 
• A current Working with Vulnerable People Registration (Employment) and the ability to provide a National Police Check (less than six months old). 

What You'll Bring

• A warm and professional approach when interacting with students, families, and colleagues. 
• Strong attention to detail and accuracy. 
• A flexible, adaptable, and solutions-focused mindset. 
• The ability to remain calm and organised in a fast-paced environment. 
• A genuine commitment to supporting the educational experience of young people. 
• If you are a motivated administrator looking to make a meaningful contribution within a vibrant school community, we would love to hear from you.

How to Apply

To apply, please submit the following:

• A cover letter outlining your interest and addressing selection criteria 1, 2, 5, 6,7, 9 and suitability for the role.
• Your current resume detailing qualifications, certifications, and employment history.
   

 Click the Apply button to start your application process with us.